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eCounsel group

A boutique firm with unparalleled expertise in business and technology. We have good command of industrial ecology and legal practice, and have undertaken highly regarded cases. Because the small business scope, we pay more emphasis on effectiveness and efficiency, and choose clients with deliberation. The managing partner not only has extensive experiences in various legal issues more over than 20 years, but invests and manages several technology companies. In addition, he always checks each case rigorously. Clients’ business objectives are our primary focus. To achieve the same in the most cost-effective fashion trumps all seemingly sophisticated legal discussions.

Is Managing Documents Digitally Too Costly?

2011 - 11 - 17

Digital Documents Management System doesn’t create extra financial expenses because

電子化文件管理系統不會造成企業額外的財務負擔,原因在於科技的日新月異致使各種儲存設備之價格大幅下降。

迄本書完成撰寫之時,已經有1TB(Tera Byte)的硬碟問世,其價格約為三千元新台幣上下。

1TB約等於1024GB(Gega Byte)(1TB=1024GB)、1024GB約為1048576MB(Mega Byte)(1GB約等於1024MB,1024×1024=1048576)、同理,1048576MB約為1073741824KB(1024x1024x1024)。而經過掃瞄器掃瞄進入文件管理系統之一頁文件,以黑白的文件而言,僅需要200DPI1(Dots Per Inch)就可以具備能夠清楚辨識之品質,這樣的文件大概需要耗費100KB左右之硬碟空間。也就是說一TB的儲存設備大概可以儲存約一千萬頁之文件。

儲存一千萬頁文件大概花費三千元新台幣,另外備份兩份總共也只需要九千元新台幣,想要買櫃子加上足夠的文件夾來存放傳統書面文件,一定就會超過這個價錢。除此之外,市面上能夠在數年之間產生一千萬頁文件的企業也是屈指可數,九千元的儲存設備對於一般企業來說已經綽綽有餘。總而言之,電子化文件管理系統不但不會帶給企業財務上之負擔,反而還可以因此省下企業的空間、人力、管理等資源成本。

1. DPI是解析度的一種量度單位,英文全寫Dots Per Inch(點每英吋),用於點陣數位影像,意思是指每一英吋長度中,取樣或可顯示或輸出點的數目。印表機所設定之解析度的DPI值越高,印出的圖像會越越精細。

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